AI Transparency and Disclosure Policy

To ensure that individuals are informed when AI tools are used in ways that affect them, and that our use of AI is open and transparent.

This policy applies to all Inspirational Hope staff, volunteers, contractors, board members, and technologies used in our programs, services, and operations.

We commit to disclosing when AI tools are used in interactions with community members, providing clear explanations of how AI is used, and ensuring individuals can request human review of AI-assisted decisions.

The Executive Director is responsible for overseeing implementation of this policy. The Board of Directors provides governance oversight and approval. All staff and volunteers are responsible for compliance and for raising concerns when they arise.

Concerns about this policy should be reported to the Executive Director at bethany@inspirationalhope.org or through our confidential reporting process. Retaliation against anyone reporting a concern in good faith is strictly prohibited.

This policy is reviewed at least annually and may be updated as technology, cybersecurity risks, legal requirements, and organizational practices evolve.