AI Data Privacy and Protection Policy

To protect personal information when using AI tools and ensure that data is handled in accordance with all applicable privacy laws and ethical standards.

This policy applies to all Inspirational Hope staff, volunteers, contractors, board members, and technologies used in our programs, services, and operations.

We commit to minimizing the personal data shared with AI tools, using AI providers with strong data protection practices, and never sharing sensitive member information with AI systems without appropriate safeguards.

The Executive Director is responsible for overseeing implementation of this policy. The Board of Directors provides governance oversight and approval. All staff and volunteers are responsible for compliance and for raising concerns when they arise.

Concerns about this policy should be reported to the Executive Director at bethany@inspirationalhope.org or through our confidential reporting process. Retaliation against anyone reporting a concern in good faith is strictly prohibited.

This policy is reviewed at least annually and may be updated as technology, cybersecurity risks, legal requirements, and organizational practices evolve.