AI Vendor and Third-Party Technology Policy

To establish standards for selecting, evaluating, and managing AI vendors and third-party technology providers.

This policy applies to all Inspirational Hope staff, volunteers, contractors, board members, and technologies used in our programs, services, and operations.

We commit to evaluating AI vendors for data protection, security, and ethical practices before engagement, requiring appropriate data agreements, and regularly reviewing vendor performance and compliance.

The Executive Director is responsible for overseeing implementation of this policy. The Board of Directors provides governance oversight and approval. All staff and volunteers are responsible for compliance and for raising concerns when they arise.

Concerns about this policy should be reported to the Executive Director at bethany@inspirationalhope.org or through our confidential reporting process. Retaliation against anyone reporting a concern in good faith is strictly prohibited.

This policy is reviewed at least annually and may be updated as technology, cybersecurity risks, legal requirements, and organizational practices evolve.